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JOI-NAVFAC

Files Organizer

JOI FIles Services

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Share your data with others, and give them access to your latest photo galleries, your calendar, your music, or anything else you want them to see. Share it publicly, or privately. It is your data, do what you want with it.

Store your files, folders, contacts, photo galleries, calendars and more on a server of your choosing. Access that folder from your mobile device, your desktop, or a web browser. Access your data wherever you are, when you need it.

All you need is a good internet connection and a browser and simply go to our site and log in using your pre-approved network credentials. Once you have gained access just use any number of the features and begin to save data and share, save and remotely gain access to important documents from anywhere.

Share your data with others, and give them access to your latest photo galleries, your calendar, your music, or anything else you want them to see. Share it publicly, or privately. It is your data, do what you want with it.Content goes here

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User Guide

MainPage

Thereare twokindsof
pagesthattheWebbyFilessoftwarewillshowyou: the mainpageand the
“action” pages. The mainpageis the page thatyou
see once you loginand it allows tonavigatethrough the foldersanddownloadfiles.Theactionpages include forms thatrequirethat you to entersome data
to performsome operation. You
willaccess the action pagesthrough
thebuttons on top of the main page.

On
the
WebbyFiles
mainpageyou
can :

• Navigate the folderstree :

• click any foldericon <![if !vml]> src=”WebbyFiles_User_Guide_files/image002.gif” v:shapes=”_x0000_i1025″><![endif]> or folder name to show the content of thatfolder

• click on <![if !vml]> src=”WebbyFiles_User_Guide_files/image004.gif” v:shapes=”_x0000_i1026″><![endif]> to go to your home (top-level)folder

• click on <![if !vml]> src=”WebbyFiles_User_Guide_files/image006.gif” v:shapes=”_x0000_i1027″><![endif]>togo
to
theprevious folderof
the
currentone.

<![if !vml]> src=”WebbyFiles_User_Guide_files/image008.jpg” v:shapes=”_x0000_s1040″><![endif]>• The
firstfolder on top showsthefullpath to reachthecurrent
folder.You can click on any part of it
to
go directlyto any of the previous folders.

• Downloadfiles.Click on the file icon <![if !vml]> src=”WebbyFiles_User_Guide_files/image010.gif” v:shapes=”_x0000_i1028″><![endif]> or name

<![if !vml]> src=”WebbyFiles_User_Guide_files/image012.jpg” v:shapes=”_x0000_s1038″><![endif]>• Performanumber of actions (operationsor
functions). Thoseareaccessed through thebuttons
on topof the page.Some of the actions work
on specificfiles or folders. In thosecasesyou
should selectfirst the file(s) and/orfolder(s)that willbe affected by the action. By“select a file
or folder”we mean to markthecheckbox
that is
nextto the fileor
foldericon.

Tip:
for the actions thatcan operateon
afolder, if you don‘t
select any fileor
folder,thecurrent
folder will beused. For
instance,the“Edit Notes” or the “FolderPermissions”. If you just click
on thecorresponding buttonthey willoperate on the current folder.

ActionPages (topbuttons)

The actions available to you on aeach availablefolder may bedifferent
depending on the accesslevel thathasbeen setby
the
administratorstotheuser groups
thatyou belong to. The lower Permission
Levelis“Read”.
If you don‘t have at least “Read”permissionlevel on somefolder you won’teven
knowthat it
exists as
it
won‘tshow.
Higherpermissionlevelsare:“Append”, “Change” and
“Administer”.Thehigher the level is, more buttonswillshowallowingyou
to
perform more actions.

Actions always available

• Receive
a newpassword.From
theloginpage, if you forgotyour password thereis a link to a page whereyou
can requesta
new
oneby providing your e-mail.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image014.gif” v:shapes=”_x0000_i1029″><![endif]> “My
Account”:It allowsto modifyyou
login name or e-mail, or to change your password.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image016.gif” v:shapes=”_x0000_i1030″><![endif]> “Logout”: Disconnectfrom the system.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image018.gif” v:shapes=”_x0000_i1031″><![endif]> “Download”: alternative wayfor
file
download. You
shouldfirst selectone file.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image020.gif” v:shapes=”_x0000_i1032″><![endif]> “Notify”:
Usethis button to sendan e-mailtoother users thathaveaccess to thecurrent folder. You canselecta fileor
folderto indicatethat the message is relatedto it.

Actions availableinfolderswith“Append”,
“Change” or “Administer” Permission

Level

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image022.gif” v:shapes=”_x0000_i1033″><![endif]> “Edit Notes”:
Every fileor
folder can have somedescriptionor
commentsattachedtoit.

Theyareshown
below it.Select onefileor
folder andusethis button to create, editor
deleteits
notes.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image024.gif” v:shapes=”_x0000_i1034″><![endif]> “New
Folder”:
Use
thisbuttonto create anewfolder inside the current folder.Thenewfolder
willinheritthepermission settingsof
the
containing(current) folder.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image026.gif” v:shapes=”_x0000_i1035″><![endif]> “Upload”: Usethis button to uploadfiles to the current folder.There are two possiblecases:

1.
It’s anew file. Just press the button. You
can storethefile with adifferent name.

2.
It’s anupdate of an
alreadyexisting fileinWebbyFiles.
In thiscase selectfirst the fileto updateandpress the uploadbutton. The newly uploaded filewillreplace the selected file.

Actions availableinfolderswith“Change”
or“Administer” PermissionLevel

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image028.gif” v:shapes=”_x0000_i1036″><![endif]> “Copy” : Withthis functionyou
can
copy anynumber of files or folders. Selectthem, press the button, and you willbe presentedwitha listof
possible destinationfolders for the copy
(onlythose in whichyou
haveenough access rights). If you select only one, you canalso seta
differentnamefor
the
copied file or folder.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image030.gif” v:shapes=”_x0000_i1037″><![endif]> “Move”: Similar
tocopy, this buttonallows to move anumber of filesor
folders to
anotherfolder, so
they are no longeravailable in theoriginalfolder.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image032.gif” v:shapes=”_x0000_i1038″><![endif]> “Rename” : Change the nameof
onefile or folder.

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image034.gif” v:shapes=”_x0000_i1039″><![endif]> “Delete”
: Completelyremovetheselectedfilesor
folders.

Actions availableinfolderswith“Administer”
Permission Level

• <![if !vml]> src=”WebbyFiles_User_Guide_files/image036.gif” v:shapes=”_x0000_i1040″><![endif]> “FolderPermissions” : Manage the permissionsettingsfor
the
selectedfolder. You
may
giveaccess to thefolder to new groups
of users, set the permissionlevelthat each group willhave, or disallowaccess by removinganygroup
fromthelist. CAUTION: If you removeyour
own group you won‘t beable to access the folderanymore !.

The users and users groupsthemselvesarecreatedand managed by the WebbyFiles system administrator.

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User Guide

Main Page

There are two kinds ofpages that the WebbyFiles software will show you: the main page and the“action” pages. The main page is the page that yousee once you login and it allows to navigate through the folders and download files. The action pages include forms that require that you to enter some datato perform some operation. Youwill access the action pages throughthe buttons on top of the main page.

OntheWebbyFilesmain page youcan :

• Navigate the folders tree :

• click any folder icon or folder name to show the content of that folder

• click on to go to your home (top-level) folder

• click on to gotothe previous folder ofthecurrent one.

• Thefirst folder on top shows the full path to reach the currentfolder. You can click on any part of ittogo directly to any of the previous folders.

• Download files. Click on the file icon or name

• Perform a number of actions (operations orfunctions). Those are accessed through the buttonson top of the page. Some of the actions workon specific files or folders. In those cases youshould select first the file(s) and/or folder(s) that will be affected by the action. By “select a fileor folder” we mean to mark the check boxthat isnext to the file orfolder icon.

Tip:for the actions that can operate ona folder, if you don'tselect any file orfolder, the currentfolder will be used. Forinstance, the “Edit Notes” or the “Folder Permissions”. If you just clickon the corresponding button they will operate on the current folder.

Action Pages (top buttons)

The actions available to you on a each available folder may be differentdepending on the access level that has been set bytheadministrators to the user groupsthat you belong to. The lower PermissionLevel is “Read”.If you don't have at least “Read” permission level on some folder you won't evenknow that itexists asitwon't show.Higher permission levels are: “Append”, “Change” and“Administer”. The higher the level is, more buttons will show allowing youtoperform more actions.

Actions always available

• Receivea new password. Fromthe login page, if you forgot your password there is a link to a page where youcan request anewone by providing your e-mail.

• “MyAccount”: It allows to modify youlogin name or e-mail, or to change your password.

• “Logout” : Disconnect from the system.

• “Download”: alternative way forfiledownload. Youshould first select one file.

• “Notify”:Use this button to send an e-mail to other users that have access to the current folder. You can select a file orfolder to indicate that the message is related to it.

Actions available in folders with “Append”,“Change” or “Administer” Permission

Level

• “Edit Notes”:Every file orfolder can have some description orcomments attached to it.

They are shownbelow it. Select one file orfolder and use this button to create, edit ordelete itsnotes.

• “NewFolder”:Usethis button to create a new folder inside the current folder. The new folderwill inherit the permission settings ofthecontaining (current) folder.

• “Upload”: Use this button to upload files to the current folder. There are two possible cases:

1.It's a new file. Just press the button. Youcan store the file with a different name.

2.It's an update of analready existing file in WebbyFiles.In this case select first the file to update and press the upload button. The newly uploaded file will replace the selected file.

Actions available in folders with “Change”or “Administer” Permission Level

• “Copy” : With this function youcancopy any number of files or folders. Select them, press the button, and you will be presented with a list ofpossible destination folders for the copy(only those in which youhave enough access rights). If you select only one, you can also set adifferent name forthecopied file or folder.

• “Move” : Similarto copy, this button allows to move a number of files orfolders toanother folder, sothey are no longer available in the original folder.

• “Rename” : Change the name ofone file or folder.

• “Delete”: Completely remove the selected files orfolders.

Actions available in folders with “Administer”Permission Level

• “Folder Permissions” : Manage the permission settings fortheselected folder. Youmaygive access to the folder to new groupsof users, set the permission level that each group will have, or disallow access by removing any groupfrom the list. CAUTION: If you remove yourown group you won't be able to access the folder any more !.

The users and users groups themselves are created and managed by the WebbyFiles system administrator.